• HR Assistant - WC

    Posted Date 2 days ago(1/13/2019 3:08 PM)
    Job ID
    Location Name
    Woodbourne Center
    Position Type
    Regular Part-Time
    Human Resources
  • Overview

    Assist the Human Resources Manager and HR Generalist in department functions in conjunction with corporate policy, federal and state law, and generally accepted principles and practices.




    Coordinate/conduct new employee orientation and collect all required documents.


    Ensure initial new hire/payroll documents are completed within pre-established deadlines and submitted to corporate (PCR, I9, tax withholding, direct deposit, Vets form, etc.)


    Distribute/discuss required materials, pertinent policies and procedures (both Nexus and site specific) including but not limited to: job description, Employee Handbook, Conflict of Interest, Alcohol and Drug Policy, Staff Driving Privileges, HIPAA Privacy, automated timekeeping system, and other related areas.      


    Conduct benefit presentations and distribute benefit materials. Track eligibility dates and obtain completed election/waiver forms for forwarding to corporate at least one month prior to effective date of coverage.


    Maintain follow-up system to ensure collection of all outstanding documents and information for complete employee file/record.




    Coordinate timekeeping and payroll activities and records.


    Instruct employees on automated timekeeping system procedures.


    Assist supervisors in reviewing/approving timekeeping records and making necessary corrections or revisions and review all payroll data for accuracy and completeness before notifying corporate of its completion.


    Assist in ensuring the accurate reflection of timekeeping exceptions in collaboration with corporate: Family and Medical Leave or other Leaves of Absence, disability and workers compensation time, PTO usage, etc.




    Assist in the recruiting and staffing process in compliance with corporate policy and AAP.


    Generate internal and external job postings, place employment ads and collect job seeker employment profiles when assigned.


    May assist with job seeker consideration/elimination process; coordinate staff interview schedules and generate confirming offer letters as directed.


    Process background and driving checks, physicals and other employment background requirements following conditional employment offer.


    Assist in the maintenance of all records and logs for AAP/EEO purposes.  




    Assist in administration responsibilities surrounding work injuries, leaves of absence, disability benefits, work accommodations and restrictions, etc., in collaboration with corporate office.  


    Generate and submit First Report of Injury Forms to insurance provider and to corporate; forward follow-up medical provider bills and physician notes to insurance provider. Record injuries on annual OSHA log and post in accordance with federal law.


    Serve as a liaison between the injured worker, the W/C insurance claim representative and corporate. Assist in case management responsibilities through injury/claim resolution.


    Collaborate in processing and performing case management responsibilities for leaves of absence, disability and life claims to ensure correct and timely administration of pay, benefits, medical/leave documentation and “need to know” communication.




    Maintain department records and files, process employee changes and generate reports.


    Compile and maintain personnel files in the format instructed by Corporate and in compliance with all regulatory agencies.


    Process changes to employee address, marital status, name, dependents, tax withholding, beneficiaries, benefit eligibility, etc.


    Compile and maintain medical/leave of absence files.


    Maintain employee training records when assigned and generate reporting as necessary for required licensing compliance.


    Utilize HRIS and other systems to generate reporting as needed or required including but not limited to: 90-day and annual performance evaluation notices, benefit eligibility, employment service dates, employee rosters and census information, etc.  




    Assist in department correspondence and communication; maintain inventory of Human Resources Department forms, documents and materials.




    Assist in planning and coordinating employee events and provide administrative support to other departments, as necessary.




    Ensure compliance with all company policies, state and federal law, and licensing requirements regarding employee and/or resident privacy and confidentiality.




    Attend and participate in staff meetings and training sessions as required by Nexus. Understand and support the Nexus philosophy and treatment modalities.




    Perform other job and work related responsibilities, tasks and projects as needed.





    Knowledge, Skills and Personal Attributes

    • Demonstrate the ability to plan, prioritize and organize to effectively manage multiple projects and activities with minimal direction. Respond to change in a flexible manner to meet evolving department needs.
    • Communicate effectively verbally and in writing - is comfortable and effective at presenting information and speaking to groups of employees. Is cooperative, accommodating and exhibits a customer service attitude.
    • Exhibit a high degree of ethical conduct and discretion. Routinely works with information of a highly sensitive and confidential nature.
    • Exercise good judgment and exemplify professional behavior at all times with accountability, integrity and follow-through.
    • Interact with and appreciate people from diverse cultural, socio-economic and religious backgrounds.
    • Demonstrate thorough knowledge of all HR policies and procedures and be able to reference and apply them.
    • Remain current on all required training and certification.
    • Adhere to department procedures regarding punctuality and attendance and exhibit flexibility and cooperation with shift scheduling and rotation needs.
    • Supports the mission of Nexus (“Changing lives through our Cornerstone Values”) by exemplifying the Cornerstone Values and the Nexus Guiding Principles in all interactions with internal and external customers, and in all work performed on behalf of the organization.

    Education, Credentials and Experience 

    • High School diploma and a minimum of 2 years office experience required, preferably in Human Resources; additional college-level coursework and/or HR specific training preferred.
    • Computer proficiency in MS office products, accurate keyboarding of 60 wpm, and general office equipment familiarity.
    • Strong organization and communications skills, attention to detail, and ability to exercise discretion with highly sensitive and confidential information.
    • Valid driver’s license and a driving record that meets regulating agency and corporate policy requirement

    Physical Demands 

    • Must be able to sit for long periods of time.
    • Bending, twisting and reaching conducive to an office environment.
    • Very infrequent lifting of no more than 30 pounds.



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