• Accounting Specialist - AP/AR - WC

    Posted Date 2 months ago(10/30/2018 5:21 PM)
    Job ID
    2018-3433
    Location Name
    Woodbourne Center
    Position Type
    Regular Part-Time
    City
    Baltimore
    Category
    Finance & Accounting
    State/Province
    MD
  • Overview

    The Woodbourne Center is seeking an Accounting Specialist/Accounts Payable Specialist to join our team. You will coordinate and assist in the performance of any or all AR/AP related accounting functions to support the business office of the Woodbourne Center.  Maintain client/vendor information, census, and billing/payment data as well as produce statistical reporting utilizing electronic software.

    Responsibilities

    (The following list is not comprehensive but highlights the major areas of responsibility for the position.)

     

    1.

    Coordinate the accounts receivable function.

    a.

    Receive admission and discharge information and maintain client files (admissions, discharges, etc.) accordingly in automated accounting system for accurate billing.

    b.

    Maintain all revenue contracts (e.g. fee-for-service documentation, cost based methodology, etc.).

    c.

    Prepare and ensure all invoices are mailed/e-mailed for all referral agencies, state departments, boards of education, school and counties in a timely manner and follow Nexus policy and procedures.

    d.

    Maintain all tracking of client movements through referral systems.

    e.

    Post all receipts and initiate collection calls to various agencies as needed, to follow-up on accounts receivable and initiate retrieval of funds due.

    f.

    Transfer and post receivable data files to the general ledger.

    g.

    Maintain resident lists and weekly census/occupancy data.

    h.

    Maintain and reconcile revenue to census.

    i.

    Create and maintain accounts receivable documentation files.

    j.

    Initiate and respond to telephone and in-person inquiries regarding accounts receivable issues.

     

    2.

    Coordinate accounts payable functions.

    a.

    Maintain vendor files in automated accounting system including 1099 information.

    b.

    Process vendor invoices and employee reimbursement/expenses, on a weekly basis and fund replenishment as needed, including proper assignment of account numbers.

    c.

    Transfer and post accounts payable data files to the general ledger.

    d.

    Prepare and maintain accounts payable documentation files.

    e.

    Ensure all bill payments, reimbursement requests, and funds replenishment are timely and follow Nexus policy and procedures.

    f.

    Initiate and maintain Purchase Orders.

    g.

    Initiate and respond to telephone and in-person inquiries regarding accounts payable issues.

    h.

    Reconcile vendor statements and outstanding checks.

       

     

    3.

    Assist with various finance reporting requirements.

    a.

    Assist in producing reports that outline the purchase of care and education revenues, and other financial reports supporting general ledger revenues.

    b.

    Perform account analysis as directed by the Business Office Manager.

    c.

    Update the department utilization review report each month.

       

     

    4.

    Participate in the internal and external audit function for the Center.

     

    5.

    Provide data as requested for the annual cost report.

    a.

    Compile and process income and expense data.

       

     

    6.

    Maintain revenue and expense schedules for Special Events, Grants and Donation.

    a.

    Compile and process income and expense data.

    b.

    Record such data in excel format and reconcile to the general ledger.

    c.

    Maintain support documentation and send to outside sources as requested.

    d.

    Issue and maintain all acknowledgements both for cash and non-cash donations.

       

     

     

    7.

    Manage client funds.  

    a.

    Process recreation, allowance and clothing funds for all programs.

    b.

    Keep appropriate records of all expenditures and balances from above referenced funds.

       

     

     

    8.

    Maintain and coordinate the client and census information and Medicaid Reporting requirements within the automated software.

    a.

    Maintain client and census information to enable billing.

    b.

    Record billing receipts and reconcile client A/R balances.

    c.

    Produce and distribute billable service reports to pertinent site personnel.

    d.

    Produce and distribute required deliverable service goals reports.

       

     

     

    9.

    Maintain food program.

    a.

    Track meal eligibility and validate meal counts.

    b.

    Maintain correspondence with the facilities administrative staff as needed, for reconciling of food revenues.

       

     

    10.

    Ensure confidentiality regarding residents, staff and Nexus’ financial information.

     

    11.

    Attend staff meetings and training sessions as required by Nexus. Understand and support the Nexus treatment philosophy and modalities.

     

    12.

    Other duties as apparent or assigned.

    Qualifications

    Knowledge, Skills and Personal Attributes

     

    • Remain current on all required training and certifications.
    • Demonstrate the ability to plan, organize and effectively manage multiple priorities and perform activities in a manner that makes the best use of existing resources, staff and time.
    • Exhibit clear, professional, respectful, and strengths-based communication to interface effectively with multiple external contacts, families, and staff and willingly share knowledge, information, and resources appropriately.       Demonstrate conflict-resolution skills with clients, families, and other team members in times of need.
    • Easily adjust and be highly flexible in meeting changing work needs and demands and willingly provide direction and/or assistance when needed.
    • Demonstrate problem resolution skills and the ability to handle emergency or crisis situations and use sound judgment by taking appropriate actions consistent with Nexus policy and procedures. Remain calm and effectively manage stressful workload conditions and difficult, emotionally charged or crisis situations.
    • Exhibit a spirit of cooperation among coworkers and comply with corporate and site policies and procedures.
    • Demonstrate sound accounting principles with in-depth knowledge of A/P & AR functions, and ensure attention to detail to maintain the integrity of academy financial records.
    • Possess solid computer skills (particularly in Excel and Word) and knowledge of accounting systems to enable the efficient generation of required financial reports.
    • Recognize work that needs to be accomplished and demonstrate initiative to take action in completing tasks with/without the assistance of other support staff.
    • Adhere to department procedures regarding punctuality and attendance and exhibit a significant degree of flexibility and cooperation with shift scheduling and rotation needs.
    • Interact with and appreciate people from diverse, cultural, social, and religious backgrounds. 
    • Continually seeks knowledge of and exhibits an understanding and acceptance of differences in gender, race, age, culture, ethnicity, class, religion and disability to better appreciate staff, children, and families.
    • Supports the mission of Nexus (“Strengthening Lives, Families, and Communities Through Our Cornerstone Values”) by exemplifying the Cornerstone Values and the Nexus Guiding Principles in all interactions with internal and external customers, and in all work performed on behalf of the organization.

     

    Education & Experience

     

    • 2 yr./AA degree plus a minimum of 1 year related experience required; may substitute equivalent of 4-5 minimum years of in-depth A/P and A/R experience in lieu of education.
    • Excellent keyboarding skills required.
    • Thorough knowledge of Microsoft office products including Word and Excel and familiarity with various accounting software packages required.

     

     

     

     

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